The Supplementary Instructions N 7

All teams have to inform the Olympic Advisory Committee (OAC) and the Local Organizing Committee (LOC) about their participation not later than the dates determined by the Acting Statutes/Regulations on the International Astronomy Olympiad.

For the XI IAO the procedure of the informing is the following:

1. Leaders of official teams of states have to present to the Olympic Advisory Committee necessary personal information about every leader, participant and observer (if any) in advance (desirable not later than July, 16, 2006, obligatory - not later than July 31, 2006).

You see that there is more lines in the questionnaire and the deadlines of its presenting is much earlier than last years. This is a requirement by the Government of India for security clearance of foreign visitors to any conference, symposium or allied event.

All these data should be presenting in the mentioned dates regardless of necessity or unnecessity of official invitations to Crimea (Ukraine) or visas.

The list of the necessary for the OAC and LOC of XII IAO points is:

8. Passport and visit data:
8.1.(*) Passport no
8.2.(*) Date of issue of the passport (in format: DD.MM.YYYY.)
8.3.(*) Date of expiry of the passport (in format: DD.MM.YYYY.)
8.4.(*) Passport issued by [place and istitution of issue]
8.5.(**) City/town of the Ukrainian diplomatic mission (embassy, consulate) where you will apply for the visa
8.6. Previous visits to Ukraine, if any
8.7. The period of proposed visit to Crimea for the XII IAO
9. Position at the organization (student, teacher, professor, etc.) of work or study
10. Data about the organization of work or study (school, institute, etc.):
10.1. Name of the organization of work/study
10.2. Location of the place of work (study): Town (city, village), province, state
10.3. Address (incl. zip code) of the organization of work/study
10.4. Fax, telephone Nr., e-mail of the organization of work/study
10.5. (for students) Month, year of proposed (i.e. in future time) graduating from the school
10.6. (for students) In what previous IAOs or APAOs participated (write years and degree of Diploma)
11. Home where the applicant lives:
11.1. Location of the home: Town (city, village), province, state
11.2. Full permanent home address (incl. zip code)
11.3. Home telephone Nr. (if any), e-mail (if any)
11.4. Mobile telephone Nr. (if any)
12. Languages:
For leaders:
12.1. What official language (Russian or English) he/she will use while translate text at the olympiad and during the cultural programme
12.2. For what languages he/she may translate tasks from the language mentioned at p.12.1.
For students:
12.1. What official language (Russian or English) he/she prefer for the originals of texts on the rounds and during the cultural programme
12.2. What native language he/she will use at the Olympiad's rounds
13. How to write the name:
13.1. How to write the name in the minutes and Diploma
13.2. How to write the name in the badge (it should be not more than 18 symbols including spacers, family name is obligatory)

2. On arrival to the Olympiad the delegation head of each participating team should in any case (i.e. once more) hand over to the organizers a list containing all personal data on the leaders, participants and observers.

Notes how to answer the questions
A. One have use usual case of letters: capital letters should be used only in the adequate places. TO USE ONLY CAPITAL LETTERS IS WRONG. See an example. One may use only 26 symbols of English alphabet.
B. Write only answers (do not copy questions).
C. Do not forget spaces after dots (one space after every dot). For example, 2.John is not correct, 2. John is correct.
D. There should not be filled answers for "#." if the "#.#." question exists. For example, one has to fill "6.1." and "6.2." lines but there should be not "6." line in answers.
E. Please, do not write "as last year" instead of actual data.
F. Points typing as bold must be filled in any case. Points marked by "(*)" (unbold: 8.1-5.) are necessary in advance only if the applicant asks the invitation for visa. In any case the points 8.1-4. will be necessary a couple of weeks before the Olympiad. Point 8.5. is not necessary if visa not necessary. For applications received later than 64 days before the Olympiad the LOC could not issue invitations for visas.

G. Notes for actual points:
1. To write all family names (as in passport).
2. To write all first and middle names (as in passport).
8.4. Organization and city/town of issuing the passport.
12. Languages:
12.1. Official documents of the Olympiad will be done him/her in the mentioned language.
12.2. Leaders of the team are responsible to translate tasks from Russian or English to native languages of participants.

H. If some information appears wrong or not full and you have to change it, please, do the both procedures:
1. Write where the uncorrect data (what was written) should be replaced by correct data (write coorrect data)
2. Resend all the list with the personal data.

Example of the form filling:

1. Petrenko
2. Aleksandr Vassiljevich
3. 25.05.1958
4. town Belaya Tserkov', Kiev region, Ukrainian SSR, USSR
5. Male
6.1. Kazakh
6.2. USSR (1955-1990), Ukrainian (1990-1994)
8.1. 45 N 596827
8.2. 02.04.2004
8.3. 02.04.2009
8.4. GUVD 611, city Alma-Ata, Kazakhstan
8.5. Alma-Ata, Kazakhstan
8.6. July 1999
8.7. 27.09-08.10.2007.
9. Associate professor
10.1. Alma-Ata State University, Physical Faculty
10.2. Alma-Ata, Kazakhstan
10.3. Gagarin avenue 15, KZ-788001 Alma-Ata, Kazakhstan
10.4. Fax: +7-333-122-34-55, Tel: +7-333-122-34-99, e-mail: petrenko@phys.almaata.kz
10.5. This point only for students, in the case Mr.Petrenko is a student this line should be, for example, "June 2008"
10.6. This point only for students, in the case Mr.Petrenko is a student this line should be, for example, "IAO-2004: 3rd Diploma", "IAO-2005: Diploma of participating"
11.1. s. Pervomajskoye, Alma-Ata region, Kazakhstan
11.2. O.Bender street, 24-18, KZ-752340 s. Pervomajskoye, Alma-Ata region, Kazakhstan
11.3. Tel: +7-344-452-11-90, e-mail: svpetrenko@mail.ru
11.4. Mobile tel: +7-987-765-43-21
12.1. Russian
12.2. Kazakh, Ukrainian, Polish
13.1. Alexandre Petrenko
13.2. Alex Petrenko

For the XII IAO the form cannot be filled in Russian.